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How to Write a Book Using the 100 Words a Day Challenge(!)

For those of you that are regulars to this website, you will know that I have recently published my next book - What Does Good Look Like? The purpose of this post is to explain how I wrote the book when I was already up to my eyeballs with consulting projects, a busy home life and some voluntary work thrown into the mix. Clients and friends have asked me in the last few weeks " How do you have time to write another book? " The short answer is that I am the same as pretty much everyone - I don't have time to write a book! Available for Kindle and in paperback That's where our good old friend Kaizen comes in. I didn't write a book; I created my own 100 words a day challenge. Writing a book - I don't have time for that! Writing 100 words a day - how could I fail? If you haven't come across the Kaizen method before it is a brilliant approach to break big challenges down into tiny bite size chunks. The real power of Kaizen is to avoid triggering

First Official Review of 'What Does Good Look Like?'

My new book What Does Good Look Like?  has now received its first official review: innovate risk wrote on the 20th of October: Available in paperback and on Kindle "Quite simply I have bought 3 more copies of this book to provide to members of my team. For too long, the focus of consultants and advisors has been on "define the problem" and then resolve, but to me that was always missing the real point. The real point is to define "what good looks like", or "what awesome looks like" as per Giles. This book hits this exact point between the eyes and I thoroughly recommend reading this quick and easy book. The techniques provided are simple but most importantly easy to understand and undertake. We need to move away from defining the problem, to defining what "good looks like" for our customers and our people." (This quote was taken from  https://www.amazon.com/dp/B07J3988KW#customerReviews ) To get your copy of the book c

Have You Defined Your Performance Principles?

Get your copy today Available from Amazon and iTunes When we experience the day to day frustrations of our team not working in the way that we want them to we have a few options: We can shout at them and tell them that their work isn't good enough. We can try and figure out why their work isn't good enough and try to help them improve. We can articulate what good looks like and help share with them some principles we want them to work to. The last point, sharing with them the principles of how you want your team to run, can be invaluable not just for your under-performing team members but for the wider business. Let me give you an example. I worked with a business that was struggling to keep up with their client projects. We looked at a number of their failings and came up with handful of 'performance principles' that included: We don't do surprises - if something bad happens tell your team mates immediately and work on a plan together. Wal

New Book - Free Today on Kindle - What Does Good Look Like?

My new book What Does Good Look Like?  has just been released and is available for free this weekend on the Amazon Kindle   platform (note - you don't need a Kindle device to read the book). The promotion runs from 12:00AM PDT on the 12th October, for three days. This book is a must for any organisation that has defined a big picture vision for their business but fails to see that vision translate into practical, meaningful, day-to-day activities. Many businesses fail to ask the question 'what does good look like?' for a wide range of processes, standards and behaviours and get frustrated that the follow up actions don't get the results that they wanted. This book is split up into two main sections: Part One - provides four methods to help define what good looks like for your business, even if you are not entirely sure yourself. Part Two - offers methods and ideas to help you deliver a practical improvement plan that develop the right kind of habits to

Continuous Improvement - spotting the generic issues when everything seems different (every time)

Do your continuous improvement ideas get shot down because people say: "It's different every time!" I find that this is a common response across many different businesses that deliver projects and /or don't have their own line of products. In this situation I feel that the above response is largely down to the fact that people get embroiled in the nitty-gritty of their work that they can't see the process sitting in the background. The truth is that if you look past the detail of the task in hand, should it be prone to variations, you will see generic activities behind it. These generic activities are the ones that you can focus on to improve the results of every 'variation' that then goes through your process. Just because every project, product or service running through your business is different to the last one doesn't mean that there aren't opportunities for improvement sitting there. There will be similarities between projects and d

Helping Your Teams to Spot Improvement Opportunities

I chatted with a production team the other day about ways in which we could improve their performance . They had recently overcome some major operational issues but still weren't in a place that they needed to be. We overcame the awkwardness of the conversation by talking about the overall ambitions of the business and the relevance to them and then got talking about general performance improvement. Available from Amazon and iTunes At first the conversation was really stilted because, for them, where do you start? This is a challenge for all management and leadership to overcome, helping your teams to see the opportunities for improvement and then helping them to help themselves get past this sticking point into action. In this particular conversation I split up the ambitions of the business into multiple areas. Each area was small enough to have a meaningful discussion around it that naturally generated a range of improvement opportunities for the team. Breaking big pictur

Do you want a fast way to get continual improvements started?

Have you tried the Concern - Cause - Countermeasure approach with your team? You might also know it as CCC or 3Cs, either way it is a brilliant tool to help you engage your teams and manage continuous improvement opportunities. I help many of my clients to use this tool and it really does help to make the improvement conversation flow. I have just uploaded a template and instructions, to help you get the most out of the CCC approach, to my main website here -  http://www.systemsandprocesses.co.uk/process-improvement-download-toolkits/ccc-worksheet/ If you are looking for a quick way to engage your teams, focus on a specific improvement topic, or drive general improvements within a function of your business it really is a great tool. And, as with most of these things, the way that you apply it is key to getting great results. The short (only 3 pages) instructions can help you to do this. As it is part of the Kit 'n' Go range on my website the whole download is only

Three ways to take the sting out of continual improvement

Continual improvement only happens when you actually do something. So, why do we generally spend so much time talking about change rather than doing something about it? Available on Kindle , iBooks and in paperback Whilst there are a whole range of reasons as to why we opt for debate rather than action, most of them boil down to people being afraid of change itself. With that in mind, here are three quick and simple ways to get change to start taking effect if it has stalled in your business. Use experiments Remember when you were at school and you performed experiments? You didn’t know what the outcome was going to be and that was OK . When we undertake continual improvement activities it is highly likely that we don’t exactly know the right formula for a successful change. So, we can use the same idea (it is an experiment) and learn from our results. We don’t have to be iron cast with our changes and by sharing this lack of expectation with our team can help to do just

Do you want to be right, or get results?

Isn't that a question to get you thinking? I speak to lots of people that get stuck in this dynamic. They know what is right and they stick to their guns, but (occasionally) at the cost of not getting the results they wanted. Getting results often means that you have to do things that you think that someone else should do, or in a way that isn't 'perfect' in your eyes in order to see the results that you want. Have you been guilty of being stuck in this mode from time to time? Getting results doesn't mean that you have to do someone else's work, rather that you put your pride to one side and perform tasks that you could consider as being beneath you for a short period of time. A perfect example of this was when I recently had to get some stickers cut to size and no one wanted to undertake the task on the team I was working with; they all turned their noses up at the idea. However, the stickers had to be resized to prove that the imaging system on the

Are your reporting lines helping your business to become more productive?

Do your reporting lines help you to become more productive? It is question that appears to be rarely asked. Reporting lines exist for most businesses, but to directly increase productivity? Organisation hierarchies are often thought through with a great deal of care. What isn't considered as thoroughly is how the objectives of the management team are cascaded and how the reporting of critical information is handled.  A Simple Feedback Loop The sketch below depicts this consideration: In this model the manager clearly articulates the objective, goal or target that they need their team member(s) to achieve. The objective should help the business to increase its performance - including its effectiveness and productivity. The team member communicates the relevant information to the manager at agreed intervals to the level of detail that has been agreed. Formal reporting can take a number of forms, including: Written reports Meetings One to one catch ups Visua

Where do you focus your OTIF improvement activities?

When it comes to delivering on time, how much of your focus is on the early business process steps? I find that many businesses might fixate on on time delivery to their customers (rightly so, of course) but don't look at what is going on at the stages before the final step. Here are some ideas to whet your appetite when it comes to improving OTIF (On Time In Full) for your organisation. Recognising and discussing the domino effect Each step in your process feeds the next step. A failure to deliver on time at one of the upstream activities can snowball and really push out your deliveries. Being aware of this phenomenon and having an ongoing discussion about this in your business is a good first step. If your team aren't willing to discuss this issue then it is unlikely to get resolved. Make internal OTIF part of your normal conversation and change will be much easier later on. Develop KPIs that support on time delivery Most of us have KPIs (Key Performanc

Do you learn from your continuous improvement experiences?

I have the great fortune to work with a wide range of up and coming continuous improvement professionals. Some of them I get to mentor and some I only get to spend time with on projects. I have noticed a distinction within these groups; some progress a lot faster than others. The individuals that progress their development faster than the other group aren’t necessarily better skilled, or have some other talent, but they do one thing the other group don’t: They figure out what works and do more of it and what doesn’t work and do less of that. Not exactly rocket science, but something that I strongly advocate to those that I mentor. These individuals reflect on what they are doing and what they have done and spot the lessons lying underneath the activity. The lessons themselves are unlikely to be the results of the activities, but more what was learned about carrying out the activities. Lessons often include: How to plan more effectively. How to communicate more effectively.

The Risk of 'What Gets Measured Gets Managed'

I love the phrase 'what gets measured gets managed', it is so apt. There is a downside to this phrase, however, and I saw it in action again last week. One of my clients had a real issue with one of their business processes, it was under performing and causing a tangible knock on effect for the rest of the business. Available from Amazon and iTunes They had already looked at their process, developed a metric to help measure the performance and, as the saying goes, it got managed. At the same time this team took their eye off the ball with another one of their key processes and that started to go downhill. We put a measure in place for the other process, established a degree of formality around their Key Performance Indicators (KPIs) - of which there were now two - and balanced out the management of the processes. So, what is the lesson here? Make sure that the team are measuring all of their key processes before the change is about to start. In this case t