Business Efficiency? Try Effectiveness first.

One of the popular terms we hear is about increasing efficiency for organisations. Many public sector bodies are tasked with 'efficiency gains'. Businesses need to be efficient, but raising effectiveness naturally drives up efficiency. So why don't we start there instead?

Firstly, we can be efficient at the wrong things! Looking for efficiency savings typically means that we look to become better at the things that we do. Some tasks (or functions) could be removed meaning that the resources don't even have to be deployed - an instant efficiency gain.

More effective means less of the unnecessary. We can redesign how we operate and take out the elements that don't help our cause. There are some things that help our customers and some things that are there for some historical reason. Some things we have to do in order to get our job done, we can look at changing how we work so that these tasks can be removed over time.

Effective systems remove delays and errors - a major cause of inefficiency. Every time information or products move from one function to another, or there is some form of interchange (like a meeting) we risk delaying the process, increasing its cost and introducing errors. Looking at how we pass the baton through the business can increase our effectiveness whilst dropping away the associated resources. We become more efficient from being more effective.

Review your systems, become more effective and watch as the efficiency improves. Just making things better in their own isolated world might not bring you the gains you would hope for. Think wider and consider the whole system, a few small changes in approach can yield large gains in efficiency without having to break a sweat!

Smartspeed Consulting Limited
Deliver on Time with Smartspeed

Comments

The Kaizen Checklist is here!

Do you want to get better results from your Kaizen programme? Improve your business results quickly with my downloadable kit (including guidebook, workbook and templates) for only $39. Are you looking for a sustainable way to identify and implement improvements across your business? Practical improvement strategies The Kaizen Checklist is a downloadable kit that you can use with your management team to develop a system that suits your business and allow you to quickly implement Kaizen effectively at your place of work. This works great if you use it as the centre piece of your own internal workshop. The kit includes a 40 page guidebook, a workbook, four appendices and three templates. All parts of this kit are designed to get you up and running as fast as possible. If you are unfamiliar with Kaizen, let me stress that this is a simple improvement philosophy that is so much more than just ‘a Japanese word for continuous improvement’. I’ll cover what it...

How to get started with continuous improvement

We all know that continuous improvement is a strategy that is essential for business. It involves constantly seeking ways to improve processes, products, or services in order to achieve better results and outcomes. However, for many people, the thought of starting on the path of continuous improvement can be daunting. The fear of doing it incorrectly or not knowing where to start can be overwhelming. The key to successful continuous improvement is to start small and gradually build upon your successes. Here are some tips to help you get started if you are unsure of how to begin: 1. Identify areas for improvement: The first step in continuous improvement is to identify the areas that need improvement. This can be done by looking at the processes, products, or services that are not performing as well as they could be. It is important to involve all stakeholders in this process to gain a comprehensive understanding of the areas that need attention. 2. Set specifi...

Nail the number one improvement project

Over the past few weeks I have intervened in my client's continuous improvement programmes . I did this for one good reason: They weren't getting results. They caught the improvement bug, like so many organisations do. They got caught in the trap of wanting to change everything now! As I said, this happens to most of us from time to time. You start with some small improvements and you then identify more improvements you could get your teeth into. The next thing you know, you are trying to run ten improvement projects as well as deliver your day job. I know from bitter experience that this usually leads to having lots of loose ends rather than tangible increases in performance. So, what can you do about this? I know that with careful experimenting and resource management, you could find your sweet spot and figure out how many projects you can handle at once. Or, you can take the quick route and pare back your list until you have one priority. The one project that will give you t...

The Smartspeed Performance Improvement Blog