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5S in the Office


5S is a much used Lean tool that is often seen as a good launching point for business transformation projects. In many cases however, its application into the office environment is rather lacking . This is a shame because it can offer some really good benefits for the business who does embrace the five steps (sort, set, shine, standards and sustain) fully.


For example, when you implement 5S on your computer server files become easier to find and time that was wasted trying to get the information that you need is now used for more important tasks (plus it's less frustrating!).

Physical files and information are better organised and clutter in the workplace reduces. Again, this makes retrieving information quicker, trip hazards reduce and morale can improve.

Also, if you run some form of software to manage your business (such as a CRM system, or MRP/ERP system) then having this same mentality with the data in the system will allow you to improve the quality of the business data and decision making improves.

5S can be a dream in the office environment when it is understood and implemented. If you have had any experience of this great method for improving your business but have so far failed to implement it in your office then please re-consider. It can make a big difference if you apply it creatively.


Smartspeed Consulting Limited
Taking the frustration out of on time delivery.


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