Skip to main content

Get More Done: Using Meeting Agenda's for Faster Meetings

Do you get stuck in meetings that take too long, don't get to the point and don't stimulate the appropriate actions?

I've been in loads of those too. When I told my boss (in a job I had a long time ago) that I wouldn't attend any more meetings if there wasn't an agenda I was told that I was 'a troublemaker'. How I laugh looking back!
Clear meeting agendas can shorten the length of meetings
A clear agenda allows everyone to
prepare properly and shorten meetings.

Having an agenda for a meeting implies a degree of preparation by the organiser.

Circulation of an agenda prior to a meeting allows for appropriate preparation by the attendees.

Swift sharing of information based on an agenda, preparation in advance and having a clear focus of what the meeting is designed to achieve can make meetings speed up (and be a whole lot more effective).

If you have a regular meeting then 'standard' agendas can work really well, as long as the meetings are punchy and people prepare properly for them.

If you can get your meetings out of the way quicker then your team has more time undertake the actions that come out from the meeting.


What do you think?



Giles Johnston
Author, Consultant and Chartered Engineer

Popular posts from this blog

Kaizen improvements need to be specific

Do you find that your Kaizen improvements don't always go to plan? If you do, then you're with the majority! Whilst there is great deal of 'trial and error' there is a simple approach that can help. Available from Amazon Being specific about critical parts of your improvement can uplift your results. So, how do you go about doing this? The most direct route is to be clear about which parts of your improvement are critical. From here you can explain, in detail, what you want for those items. This might take some practice as many of us have become lazy in this regard. We take it for granted that our team 'get us' and will know what they need to do. If you ever feel that something basic is missing from an improvement ask this question: "What does good look like?" The answer should put you back on track. About the author: Giles Johnston is a Chartered Engineer who specialises in helping businesses to grow and improve through better business processes and

Where to start with Kaizen, if you just aren't sure

Kaizen is a great word. It is a word that can unleash the potential of both a business and an individual. Kaizen means more than just continuous improvement. It is a word that is linked to: Confidence Growth Exploration Courage Many people I speak to, that are new to improvement projects, aren't sure if they are on the right path when it comes to embracing the spirit of Kaizen. If you are also one of these people then let me share with you a few thoughts that can help you feel at ease about starting and leading change. Start with your concerns A great place to start your improvement life is with anything that isn't right. Getting your concerns out into the open really is the first step for most of us. If you aren't happy with something, raise it. This isn't only a great place to start, but something that you shouldn't give up. Whenever a standard is not being met, or not even defined, get vocal and then do something about it. Start small The intention of Kaizen is

Stimulating Kaizen opportunities - the 'mechanical' way!

I often end up in conversations about how to stimulate Kaizen ideas and opportunities. If you have read my other posts, you will know that I split the improvement journey into two halves. For many people, the initial Kaizen focus is all around fixing things that are wrong / not working properly. Once you get past this point you need something else to focus and motivate you to generate improvement opportunities. The two halves of the Kaizen journey The discussion that I often end up in, is the one around the imagination quandary. People talk to me about not being creative, or not being inspired to come up with improvement ideas. Do you ever feel this way? It seems that there is a popular view that some people are creative and some aren't. Great Kaizen ideas are not just the product of 'creative' people. There are lots of ways that you can generate improvement ideas without having to sit on a mountain top cross legged waiting for inspiration. Finding a 'mechanical' w