I was running a workshop yesterday about Sunrise Meetings. My client has a number of teams, all of which need to become more process driven, and short, standard, daily meetings are part of that equation.
After discussing the types of questions that form good standard agendas, we got on to the topic of 'what do you do to get everyone involved?'
My answer was 'preparation'.
Just because you create a standard agenda doesn't mean that's the end of the preparation for a daily meeting of this nature. If you want to get a group of key players from across your business, or perhaps specifically just your team, together each day for a meaningful (and action orientated) catch up then you need to give them a few more clues.
I suggested to the teams in the workshop that they consider the following when compiling their agendas:
Giles Johnston
Author of Business Process Re-Engineering
After discussing the types of questions that form good standard agendas, we got on to the topic of 'what do you do to get everyone involved?'
My answer was 'preparation'.
Just because you create a standard agenda doesn't mean that's the end of the preparation for a daily meeting of this nature. If you want to get a group of key players from across your business, or perhaps specifically just your team, together each day for a meaningful (and action orientated) catch up then you need to give them a few more clues.
I suggested to the teams in the workshop that they consider the following when compiling their agendas:
- Agenda item - what is it that you want to review? What are the 'vital' questions that can stimulate action?
- Who is responsible - which member of the meeting needs to prepare what item?
- What do they need to bring - be explicit and tell them what you need them to prepare and provide at the meeting.
Passive meetings where people turn up to be spoon fed aren't usually productive. Meetings where the attendees actually participate in short, punchy, meetings are a whole different experience. If your meetings need to be pepped up then consider reviewing the questions that you use, standardising the agenda and how you ask people to prepare for them.
Giles Johnston
Author of Business Process Re-Engineering