Skip to main content

Are your 'standard' meetings still effective?

When you have standard (routine) meetings you need to be prepared.

Your team need to be prepared too.

I see many of these meetings go through the motions and not really add any value to the day.

How are yours?

Here are some quick tips to reinvigorate your meetings if you aren't getting the results you want.

  • Make sure that your meetings start on time, every time, and speak to those that can't get there on time consistently.
  • Be clear about what the purpose of the meeting is - what is it designed to achieve?
  • Ensure that you have a standard agenda for the meeting.
  • Review your agenda to make sure that it serves the purpose of the meeting.
  • Consider adding notes to the agenda as to what people need to prepare in advance of the meeting (with clear responsibilities / specification).
  • Keep the meeting to time (with a little training most meetings can shrink down to their 'effective core'), use specified time slots if required.
  • Periodically use this checklist to ensure that your meetings are serving their purpose and adjust as appropriate.
A short, well run, meeting can really add value to a business in terms of optimising production / delivery. A badly run / pointless meeting is just a drain of resources and morale.

I hope you find the above checklist useful.

Giles



Giles Johnston
Author of Business Process Re-Engineering and creator of the 'Making It Happen' continuous improvement strategies online course.

Popular posts from this blog

Kaizen improvements need to be specific

Do you find that your Kaizen improvements don't always go to plan? If you do, then you're with the majority! Whilst there is great deal of 'trial and error' there is a simple approach that can help. Available from Amazon Being specific about critical parts of your improvement can uplift your results. So, how do you go about doing this? The most direct route is to be clear about which parts of your improvement are critical. From here you can explain, in detail, what you want for those items. This might take some practice as many of us have become lazy in this regard. We take it for granted that our team 'get us' and will know what they need to do. If you ever feel that something basic is missing from an improvement ask this question: "What does good look like?" The answer should put you back on track. About the author: Giles Johnston is a Chartered Engineer who specialises in helping businesses to grow and improve through better business processes and

Where to start with Kaizen, if you just aren't sure

Kaizen is a great word. It is a word that can unleash the potential of both a business and an individual. Kaizen means more than just continuous improvement. It is a word that is linked to: Confidence Growth Exploration Courage Many people I speak to, that are new to improvement projects, aren't sure if they are on the right path when it comes to embracing the spirit of Kaizen. If you are also one of these people then let me share with you a few thoughts that can help you feel at ease about starting and leading change. Start with your concerns A great place to start your improvement life is with anything that isn't right. Getting your concerns out into the open really is the first step for most of us. If you aren't happy with something, raise it. This isn't only a great place to start, but something that you shouldn't give up. Whenever a standard is not being met, or not even defined, get vocal and then do something about it. Start small The intention of Kaizen is

Stimulating Kaizen opportunities - the 'mechanical' way!

I often end up in conversations about how to stimulate Kaizen ideas and opportunities. If you have read my other posts, you will know that I split the improvement journey into two halves. For many people, the initial Kaizen focus is all around fixing things that are wrong / not working properly. Once you get past this point you need something else to focus and motivate you to generate improvement opportunities. The two halves of the Kaizen journey The discussion that I often end up in, is the one around the imagination quandary. People talk to me about not being creative, or not being inspired to come up with improvement ideas. Do you ever feel this way? It seems that there is a popular view that some people are creative and some aren't. Great Kaizen ideas are not just the product of 'creative' people. There are lots of ways that you can generate improvement ideas without having to sit on a mountain top cross legged waiting for inspiration. Finding a 'mechanical' w