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Can timing affect the usefulness of your daily meetings?

This is a question I often pose to my clients.

Many businesses will organise their standardised daily meetings around a slot in their diary that suits the people attending, but not necessarily the business.

So, the question that I then ask is:

"What happens next?"

 For a meeting to be effective there needs to be an outcome - often one of the following:
  • Decisions confirmed.
  • New actions agreed.
  • Confirmation that business processes are working the way that they should.
No outcome = unproductive meeting.

After the outcome of the meeting has been determined, what happens next?

Decisions need to be communicated and actions need to be executed.

Which then leads me to my third question:

"Is too much time lost in the business because of the timing of the meeting?"

 If the answer is ever "yes" then it is time to look at re-scheduling the meeting.

Examples of time being lost include:
  • Not enough time being left in the working day to place enquiries on suppliers.
  • Machine downtime because the seriousness of the issue not being escalated in a timely manner.
  • Delays waiting for decisions to be made.
In many cases the timing of the meeting won't be to anyone's detriment, but it is a good question to reflect upon when things aren't going the way you expect (in terms of delivery levels, productivity and the feeling of chaos).

If you have activities that seem to be lagging at times, then this is a good series of questions to start with.

Is it worth asking them in your business?


Giles

Do you have a daily 'Sunrise Meeting'


A great way to put this kind of thinking into practice is with a process driven 'Sunrise Meeting'.

They are simple to create and can effectively re-boot your business processes on a daily basis.

If you want to improve how your team works, the results you get from your business (processes), want less chaos and are looking for some step by step instructions then check out my book Sunrise Meetings by clicking here, or purchase directly with the link below:

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