When a business is undertaking changes to improve its performance the sequence of steps needs to be understood. Many businesses attempt to leap to the finish line in one fell swoop and this can create huge problems for the business, so much that they may decide that their overall plan is not suitable. If you have worked out your sequence then you will know that the first step is followed by the second step. You must do the first step. Being able to articulate this to the other people in your business becomes easier when you know the sequence. Advanced approaches need the basics to be right before you can attempt the big stuff. The desire and impatience to achieve the results without putting in the effort with the basics shows up time and time again when the new ways of working collapse. One of the common sights in manufacturing is when businesses try to implement slick pull production systems when none of the work required to achieve this result have been completed. Result -

Many improvement projects aim to improve the performance of a business in one fell swoop. Many times however the shift that the business undertakes needs to be backed up with new habits and discipline. By discipline I am referring to routines of working. If certain things need to happen every single day in order to maintain the new way of working then we need to ensure that we do what we say we are going to do. There is no magic bullet and we have all seen how quickly habits can be broken. Abdication is another aspect to consider. When new tasks are established in a business and responsibility is handed down to complete the tasks then it is essential that some form of inspection takes place. There are those people who will say that this is not only a waste of resources but that you shouldn't need to do this. The inspection however can be relaxed in its frequency and as long as you ask the right question(s) then it won't take long at all. Abdication of responsibility is

When our projects at work are taking a long time to come to fruition and our daily lives are complicated, it is a great time to ask ourselves how we can make things 'really simple'. When issues haven't been addressed properly we can end up with complicated solutions that take a lot of hard work and administration to keep on top of. When we ask how we can make it more simple we can usually find a better way to get the work done. If there are lots of people involved with a process in the workplace there is a natural tendency for everyone to do their little bit in their own way. Getting everyone together so that they can come up with a single simple way to perform the work can give your business an immediate boost in performance. Simpler usually becomes faster, and with this you have the opportunity to deliver better customer service. You may even end up winning more business as a result! Keeping it simple makes the overall management of the business easier. S

When a business is struggling to achieve its business objectives then a review of the standards agreed in the business can make a radical change. Sometimes this change can take place rapidly. One of the simplest agreements we can make is how long a part of the business will take to respond to customers. This gives the people in the business a standard to focus on and (hopefully) the customers a better quality of service. Defining the key parts of the business process and looking at how they affect the achievement of the business objectives can tell you how each part needs to perform. Once this contribution is understood a standard can be set for its performance. This might be lead time, delivery performance, error rate etc.. Having standards is of course a benchmark for beginning your continuous improvement adventure. Once you achieve the standards initially agreed you can ask the question 'how far can we go with improving this business?' Agreeing standards in

If you search Google for the term 'lean' you can find a huge amount of resources about this subject. At its simplest it is a business improvement methodology / philosophy but this seems to get missed and so businesses head off looking for some mysterious set of tools that will transform their business when in actual fact it is more likely to be an attitude that delivers the improvements. I once heard a highly respected business man state that 'lean is awful'. He was   referring to the cost cutting and vicious approaches that are often associated with lean. He then went on to talk about doing business 'simpler, faster and better', which sounds like a really good summary of lean. Many things are done in the name of lean, many of which are just not accurate. Some businesses get hung up on the methodology, don't try to shoe horn a solution just because it's from the lean toolbox. Use the right tool for the issue at hand, don't get hung up on the

So many businesses rely on their computer systems to provide accurate and meaningful information. In many cases their databases are riddled with holes, or even worse, incorrect information. Bad data often leads to the users creating sub systems to cope with the lack of confidence, which can create other problems including wasted time.  If you find that the data in your organisation is unreliable then don't keep quiet. Ensure that the offenders know that their data collection / input methods aren't acceptable and keep supporting them until the situation changes. Find out why the data is so bad. There may be an educational element, they may not fully understand what is required and some quick adjustments can make a big difference to the quality of data. When you do have reliable information available to you make sure that the data is used so that people value good data. If you're not going to use the information to help drive your business forwards then what is t

Kaizen is a term that is often bandied about within continuous improvement circles and by lean manufacturing experts. Kaizen is amazing, but quite often one of the more subtle aspects is often overlooked. Taking tiny steps is at the heart of the kaizen approach, a stance taken to help people overcome procrastination when projects or tasks look too complicated. When someone is faced with a large task, a proposition that will take far too long to complete in their eyes, procrastination can kick in. When we take the same task and look for the smallest and simplest way to get the task started then the resistance to the work usually disappears. This is one of the most powerful uses for kaizen - find the tiniest step. If new habits need to be formed in the workplace then you can use the same approach - find the simplest way and smallest way to perform part of the habit required. People gain momentum as their confidence increases and so what may seem a pointless tiny step could well be th