If you need to increase your effectiveness in the workplace and need a visual tool to help with day to day task management then this short guide is for you. Giles Johnston, a business improvement consultant for small to medium sized businesses, takes you through the steps needed to implement a low / no cost solution to your day to day management problems - a 'Kamishibai' board.  A Kamishibai board can help to improve discipline within the workplace and ensure that the working days / weeks / months are more effective. Common within businesses that use 'lean' methods to improve efficiency and performance (and very effective to use when implementing 5S), a Kamishibai board can be used in its own right, in any kind of business, whether you are going through a lean transformation or not.  Click here to view on Amazon.com. Smartspeed Consulting Limited Taking the frustration out of on time delivery.

Planning and execution (the doing part) are often treated as the same activity. They are clearly separate; they have different names to begin with. When I say that they are treated as the same activity what I mean is that I often find that people will think about what they are doing (planning) as they are doing the task (execution). By this time they are already on a specific path and so the effect of their planning is limited. Planning can be seen as another task to be completed. Another thing to do on an already straining ‘to do’ list. This is understandable with how workload’s seem to be nowadays. However, planning can be done very quickly, and can help to reduce the amount of work required to complete a task. So, a small amount of planning could actually reduce the total workload you have in front of you. Coming up with a quick planning method that suits the way you work is the trick here, and that requires you to have a think about how you work best and what results you n

A daily meeting to organise, prioritise and focus team efforts are invaluable. They also need to be quick. Businesses that have put these ‘huddles’ into place run the risk of the meeting becoming stale, boring, routine and long. The first three of these problems are OK, but the fourth ( huddles becoming long) is the real stumbling block. If you become quick at running the meeting then the first three problems can disappear altogether. If your huddles are becoming stale and long winded then refresh the meeting through speed. A daily meeting to increase productivity and performance is just too good to miss. Smartspeed Consulting Limited Taking the frustration out of on time delivery.

When I first start working with clients, one of the complaints they often make  is that their projects are not progressing quickly enough. Upon further inspection their diary seems so stuffed full of things that they don’t have time to get anything done in the first place! Sometimes this problem is due to procrastination, and when that is the case then breaking the overall project down into small packets is a great way to move forward. Small chunks of time that are easy to schedule that have a clear start, middle and end. These small packets of time work even better when they are done at the start of the working day. You can also put a number of small packets together if you feel inclined. If you are feeling stuck with your projects then consider re-planning the work and putting it into palatable chunks of work and trying to schedule those instead. Smartspeed Consulting Limited Taking the frustration out of on time delivery.

There is a great saying 'it is better to have a short pencil than a long memory'. Getting things out of your head and on to paper can do great things for your own personal productivity. When you have ideas and tasks crammed into your head then you run several risks: 1 - You might miss the tasks deadline or never do the task. 2 - Your mind will probably be constantly running on overtime just so that you don't forget. 3 - You might miss the other opportunities and ideas that arise. How you keep your lists and how you choose to use them is up to you. People who are organised, thorough and not bogged down with a thousand things in their heads usually get the job done quickest. How do you organise your thoughts?   Smartspeed Consulting Limited Taking the frustration out of on time delivery.

In 2006 the James Bond franchise was given one of the most successful reboots in film history with the release of Casino Royale. This rebooting of famous franchises has become something of a trend but it’s not just the movie world that can use it for renewal and reinvigoration. Giles Johnston of Smartspeed Consulting Ltd believes that rebooting your business is essential – and it shouldn’t only be done on a periodic basis. In fact Giles has been working with clients in utilising what he calls Daily Reboots. He explains, “Regular well focused meetings are a great way of reviewing the status of a business and for planning ahead.” Giles has worked as a business consultant for eight years, specialising in helping companies become more efficient and effective. He uses a variety of methods for this, including Lean Management techniques, Kaizen and Operations Management. Giles also delivers training workshops that focus on such areas as on time delivery and continuous improvement t

When you get into the thick of things it can be very difficult to see what needs to happen to a process or a business. The noise from the day to day activity can blur the distinction between what the business needs to do and what it is currently doing. Knowing what the 'design' of the business should be is something that you need to keep visible at all times. If the business is not working in the right way then the design becomes the compass for you to guide your actions by. Bad practices form over time and when you are looking for ideas for improvement comparing where you need to be with where you are is a way of providing this guidance. Also, when you look at the design of a business, you can work out backwards how things are meant to work. So if you know how many 'things' you need to do in a day, for example, you can work out how fast your process needs to be in order to cope effectively. If you are getting lost with your improvements then look at the design.